Title: Administrative Assistant
You might not know our name, but you know where we are. That’s because Compass Group Canada is part of a global foodservice and support services company that’s the 6th largest employer in the world, with 625,000 employees.
You’ll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist attractions, sports venues, remote camps and military installations and more. We’re in all major cities, at remote work sites and everywhere in between – doing business in Canada and 50+ other countries where you can learn and grow. Join us now and point your career forward!
Compass One Healthcare is a premier healthcare company with 46,000 engaged team members who are focused on delivering quality, value, and exceptional patient experience through specialized services and protocols in more than 1,650 hospital and health system locations in 48 states. Through a combined three-quarters of a century of healthcare experience, Compass One offers seven customer-focused core services: Food and Nutrition, Environmental, Patient Transportation, Laundry & Linen, Healthcare Technology Solutions (Clinical Engineering), Facilities Management, and Ambulatory Services. Compass One is committed to the growth and development of its associates, and its unique Positive ImpressionsTM program features a team of 100-plus Patient Experience Managers dedicated to driving a better experience in each of our hospitals. Also, Compass One’s exclusive partnership with Press Ganey leverages rich analytics to better understand how to improve experiences for patients, family, customers, caregivers, and the community.
Job Summary
The salary range for this position is $44,600 to $55,000. Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. In addition to base salary, eligible employees may be entitled to other elements of total compensation, which may include group benefits, employer RRSP contributions, and discretionary bonus or incentive programs, where applicable to the role. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role.Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process.
This is a posting for an existing job vacancy.
How you will make an impact:
You will be responsible for providing clerical and administrative support to ensure the efficient operation of the site.
As an Administrative Assistant, you will:
- Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required
- Answer telephones and direct inquires in a professional manner
- Maintain confidential personnel files
- Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices
- Open and route incoming mail, answers correspondence and prepares outgoing mail
- Assist with staffing, including finding staff when employees call out on short notice
- Process vendor invoices for payment - making sure there is no discrepancy in pricing
- Perform monthly vendor statement reconciliations
- Assist in preparation of end of month financial reports
- Attend in-service and/or safety meetings as required
About you:
- Post-secondary education in Office Administration, and/or one to two years of office administration experience
- Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients
- Strong computer skills and ability to learn various software programs quickly
- Ability to adapt to a changing and fast-paced environment
- Excellent interpersonal skills
- Ability to meet strict deadlines and take direction/feedback
- Microsoft Office proficiency
Compass Group Canada is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.
For accommodation requests during the hiring process, please contact PeopleHub@compass-canada.com for further information.
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Secretary, Administrative Assistant, Clerical, Equity, Food Service, Administrative, Finance, Hospitality
