Title:  Legal Licensing Clerk

Job Details

18-month contract

Job Summary

Now, if you were to come on as our Legal Licensing Clerk board as our we’d ask you to do the following for us:

License and Permit Management (Business, Tobacco, Lottery, Radio, Elevator, Liquor Licenses and Health Permits):

• Coordinate, prepare and manage license and permit applications, renewals, amendments and cancellations in a timely manner.
• Proactively track license and permit expiration dates and initiate renewal processes to prevent any lapses in licenses and permits.
• Serve as a point of contact with municipal and provincial licensing boards and other regulatory agencies to follow up on applications and resolve any issues or delays.
• Maintain highly accurate and up-to-date licensing records within our internal databases and tracking systems.
• Communicate licensing statuses, updates, or potential issues effectively to internal stakeholders.
• Prepare and provide regular status reports (monthly) on licensing activities and progress.
• Ensure all licensing activities adhere strictly to municipal, provincial, and organizational compliance requirements.
• Document and report on resolved issues, outlining the steps taken for resolution.

Think you have what it takes to be our Legal Licensing Clerk? We’re committed to hiring the best talent for the role. Here’s how we’ll know you are the best fit:

• Proven experience in administrative coordination, compliance, or licensing, preferably within the foodservice industry.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent communication skills, both written and verbal, with the ability to liaise professionally with external agencies and internal teams.
• Proficiency in using databases and tracking systems for record management.
• Ability to manage multiple tasks simultaneously and meet strict deadlines.
• Self-starter with the ability to work independently in a remote setting.
• Understanding of foodservice licensing processes and regulatory requirements is highly desirable.

Required Qualifications:

• Two to five years of related work experience.
• A good understanding of legal department processes and systems.
• Strong interpersonal and communication skills with the ability to ask probing questions to ensure clarity of request and the ability to communicate with all levels of Associates within Compass and external licensing officials; both verbal and written.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent attention to detail and consistently high level of accuracy and numeracy.
• Strong knowledge of MS Office; Word, Excel, Outlook and PowerPoint and Adobe Reader and Writer.
• Highly motivated with the ability to work independently or as part of a team.