Catering Coordinator - Spelman College
Salary: $45,760 - $49,920 / year
Our Passion is Food!
At Bon Appetit Management Company we are committed to two things, great food and outstanding service! At Bon Appetit you won't find our managers referring to a corporate recipe book or our chefs microwaving the lunch special. We do not have standardized recipes or central commissaries, instead, our chefs and managers are expected to stay abreast of current culinary trends and bring cutting edge food into their cafes. We are a restaurant company that operates in contract food service. That means you will have the freedom to be creative, take risks, and truly shine. We are committed to our staff growing, trying new things, and learning all that they can. Our rapid growth and breadth of accounts translates into exciting opportunities for our people!
Job Summary
The Catering Coordinator is responsible for both administrative coordination and on site event support for catering operations at Spelman College. This role manages catering orders from initial inquiry through event execution and provides operational support during events to ensure successful service delivery.
The position is split between office responsibilities and event support. Open availability is required, including evenings and weekends, due to the variable nature of catering events. While schedules may vary, associates receive two days off each week.
Essential Duties and Responsibilities
• Manage catering orders from inquiry through execution, including entering and maintaining event details for inquiries, tentative bookings, and confirmed events
• Prepare function sheets outlining event logistics, equipment needs, and rental orders
• Create captain packets for each event including staffing sheets, equipment pulls, beverage pulls, signage, and expo sheets
• Maintain organized event files including correspondence, proposals, invoices, payments, and function sheets
• Respond to catering inquiries and gather key event details including client contact information, date, time, guest count, format, and location
• Prepare event proposals and submit staffing requisitions
• Assist with client walkthroughs of venue spaces and represent catering services during events as scheduled
• Process deposits, review financial entries for accuracy, and coordinate with accounting as needed
• Prepare final event invoices and assist with monthly expense reporting
• Provide on site support during events including setup coordination and operational assistance
• Perform other duties as assigned
Qualifications
• 1 to 2 years of experience in catering, hospitality, or event coordination
• Experience with administrative tasks such as order entry, scheduling, and client communication, along with event support including setup and service
• Strong written and verbal communication skills for working with clients, vendors, and internal teams
• Strong organizational and time management skills with the ability to manage multiple events simultaneously
• High attention to detail when entering orders, coordinating logistics, and executing events
• Exceptional customer service skills and ability to address event needs quickly and professionally
• Professional demeanor and ability to remain composed in fast paced environments
• Ability to lift and carry catering supplies, assist with event setup, and stand for extended periods
• Team oriented with the ability to collaborate with culinary teams, service staff, and event managers
Apply to Bon Appetit today!
Bon Appetit is a member of Compass Group USA.
Click here to Learn More about the Compass Story
Associates at Bon Appetit are offered many fantastic benefits.
- Medical
- Dental
- Vision
- Life Insurance/ AD
- Disability Insurance
- Retirement Plan
- Paid Time Off
- Holiday Time Off (varies by site/state)
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- Paid Parental Leave
- Personal Leave
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.
https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_BAMCO.pdf
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.
Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/
Applications are accepted on an ongoing basis.
Bon Appetit maintains a drug-free workplace.
Req ID: 1517096
Bon Appetit
Tyler Justus
Nearest Major Market: Atlanta
Job Segment:
Food Service, Chef, Culinary, Catering, Hospitality
