Facilities Management Assistant Director - Brooklyn, NY

Job Summary

The Assistant Director assists in the administration and maintenance of buildings, grounds, and equipment, and the procurement of generate utilities and their distribution systems. The Assistant Director works under the direction of the Director of Plant Operations and Maintenance.
RESPONSIBILITIES
Plans, organizes, and controls activities of maintenance department under the guidelines of the Director of Plant Operations and Maintenance to keep staff engaged in maintaining, repairing, and renovating facility’s plant and facilities.
Maintains flow and quality of work to assure timely completion of assigned workload and adherence to standards of quality control.
Reviews and evaluates existing methods, systems, programs, practices, and procedures; develops and recommends change to Director of Plant Operations and Maintenance. Implements or guides implementation of new and/or modified methods, systems, programs, practices and/or procedures.
Assists with preparation and maintains a variety of department records in compliance of The Joint Commission, Department of Health Standards, local authorities, and other regulatory agencies.
Maintains adequate inventory of materials, equipment, and supplies and initiates requisitions as needed.
Works with the Director of Plant Operations and Maintenance in the coordination of construction and renovation programs for the facility.
Assists with responsibilities of the department and shares weekend duties with other managers when required.
Operates plant equipment efficiently and safely.
Maintains working knowledge of all mechanical, electrical, and auxiliary functions.
Performs a variety of supervisory and managerial functions.
Assigns and distributes work to staff.
Monitors and inspects employee work performance to assure performance standards are maintained through use of the computers maintenance management system.
Establishes and coordinates employee work schedules to assure necessary staff coverage.
Schedules vacation and holidays.
Resolves complaints as required, reports, and seeks guidance from Director of Plant Operations and Maintenance.
Orients and trains new employees and provides continuing guidance and on-the-job training to all assigned personnel.
Interviews applicants and recommends qualified individuals for hire.
Prepares performance evaluations for assigned personnel, as well as disciplining reports when necessary.
Responsible for Quality Control Program of the department.
Reviews and writes specifications for corrective maintenance and minor construction and renovation projects.
Monitors and coordinates a variety of preventative maintenance and building and property repair and improvement projects performed by vendors and contractors, inspects completed work and approves requests for payment regarding same.
Assists in coordination of the facility’s fire response team.
Assists in coordination of snow removal from facility’s grounds.
Performs departmental and other related duties as required.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION
Four year Engineering degree or equivalent work experience, or other completion of advanced courses related to management skills and to engineering and the functions of the department. The ability to read, comprehend, and transmit complicated detailed instructions in writing and verbally. Must also have adequate knowledge of basic computer skills.