ACCOUNTS PAYABLE COORDINATOR - HOME OFFICE
Salary: $55,000 - $60,000
Different perspectives make us better. We’re committed to creating an equal opportunity and fair treatment environment, where learning and growing together is just part of our every day. An environment where you can be your authentic self.
About Levy
The disruptor in defining the sports and entertainment hospitality experience, Levy is recognized as the market leader and most critically acclaimed hospitality company in its industry. Twice named one of the 10 most innovative companies in sports by Fast Company magazine and one of the top three Best Employers for Diversity in America by Forbes, Levy’s diverse portfolio includes award-winning restaurants; iconic sports and entertainment venues, zoos and cultural institutions, theaters, and convention centers; as well as the Super Bowl, Grammy Awards, US Open Tennis Tournament, Kentucky Derby, and NHL, MLB, NBA, NFL, and MLS All-Star Games.
Job Summary
Accounts Payable Specialist
Position Overview
The Accounts Payable Specialist is responsible for ensuring accurate and efficient processing of invoices and payments, maintaining vendor records, and supporting financial audits. This role requires strong attention to detail, problem-solving skills, and the ability to collaborate across departments to maintain seamless financial operations.
Qualifications & Skills
- Experience: Prior experience in accounts payable and reconciliation required.
- Technical Skills: Proficient in Microsoft Office (Word, Excel – VLOOKUP, Pivot Tables); experience with Fintech and SAP preferred.
- Communication: Strong written and verbal skills, with the ability to interact effectively at all levels.
- Adaptability: Ability to prioritize and manage shifting responsibilities throughout the workday.
Key Responsibilities
Invoice & Payment Processing:
- Review and process invoices, ensuring proper approvals and accurate account coding.
- Verify mathematical accuracy and completeness of supporting documentation.
- Scan and maintain electronic records of invoices for easy access and retrieval.
- Reconcile direct debit payments through Fintech systems, addressing discrepancies as needed.
- Research and resolve prior/past-due balances, collaborating with internal teams to facilitate payments.
Vendor & Financial Record Management:
- Maintain and update vendor files, ensuring accuracy and compliance with financial policies.
- Process payment transactions, including stop payment requests, voids, and manual check issuance.
- Generate and distribute daily, weekly, and monthly financial reports as assigned.
Audit & Compliance Support:
- Pull and prepare documentation to support audit requests and financial reviews.
- Ensure adherence to company policies and industry regulations in financial transactions.
Cross-Functional Collaboration & Problem-Solving:
- Communicate effectively with vendors and internal teams to resolve payment-related inquiries.
- Identify inefficiencies in AP processes and suggest improvements to enhance workflow.
Competencies
Client & Consumer Focus:
- Commitment to delivering excellent service and adapting to evolving customer needs.
- Recognize when to escalate issues for resolution and actively seek efficiency improvements.
Team Collaboration:
- Work flexibly within a team, taking on tasks that support collective success.
- Accept and apply feedback to enhance skills and performance.
Relationship Building:
- Maintain professionalism, honesty, and open communication in interactions with colleagues and vendors.
- Collaborate across departments to achieve business goals.
Strategic Thinking & Initiative:
- Understand the company’s vision and how AP operations contribute to overall success.
- Take ownership of responsibilities and seek proactive solutions to challenges.
Continuous Improvement & Innovation:
- Learn from mistakes and apply lessons to future tasks.
- Explore process enhancements and efficiencies to optimize performance.
Join our team and play a key role in maintaining smooth and accurate financial operations!
Curious about Life at Levy? Check it out: Levy Culture
Levy is a member of Compass Group USA. Compass Group/Levy is an equal opportunity employer. At Compass/Levy, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply.
Applications are accepted on an ongoing basis.
At Levy, team = family. And we’ll always take care of family, learn more about Levy benefits offered.
- Medical
- Dental
- Vision
- Life Insurance/ AD
- Disability Insurance
- Retirement Plan
- Flexible Time Off Plan
- Paid Parental Leave
- Holiday Time Off (varies by site/state)
- Personal Leave
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
Levy maintains a drug-free workplace.
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.
Req ID: 1431610
Levy Sector
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Sashe Harris
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Job Segment:
Accounts Payable, Finance
