Sales Coordinator - River Roast

River Roast is seeking an organized and guest-focused Sales Coordinator & Administrative Support professional to support sales, event coordination, and daily administrative operations. This role plays a key part in delivering exceptional service for private dining, group events, and restaurant functions.

Key Responsibilities

• Respond to incoming calls and inquiries with a professional, client-focused approach.
• Support event sales efforts by assisting with proposals, contracts, and Banquet Event Orders (BEOs).
• Coordinate event details with operations and culinary teams to ensure seamless execution.
• Maintain accurate records of client interactions, bookings, and sales activity.
• Assist in driving revenue through effective follow-up and upselling opportunities.

Administrative & Financial Support

• Perform clerical duties to support sales and restaurant operations.
• Process and reconcile daily sales, deposits, and cash reports.
• Enter and track weekly sales and event data.
• Review and process vendor invoices, ensuring pricing accuracy and resolving discrepancies.
• Perform monthly vendor statement reconciliations and assist with financial reports.
• Maintain organized and confidential personnel and business files.
• Assist with preparation of internal reports and employment-related documentation.

Operational Support

• Assist management with staffing coordination, including last-minute coverage needs.
• Maintain strong working relationships with team members and leadership.
• Ensure accurate communication of event details across departments.
• Support a clean, organized, and safe work environment.
• Attend trainings and meetings as required.
• Perform other duties as assigned.

Qualifications

• Experience in hospitality, catering, restaurant sales, or administrative support preferred.
• Strong organizational and multitasking skills in a fast-paced environment.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office; POS or event systems experience a plus.
• High attention to detail, especially with financial data.
• Ability to handle confidential information with discretion.