PAYROLL ADMINISTRATOR
Position Title: PAYROLL ADMINISTRATOR
Quantum North America is a leading design-build firm specializing in Mechanical, Electrical, Plumbing, Installation, and Energy Engineering solutions. Since 2003, we've delivered reliable, cost-effective services across diverse markets nationwide. Headquartered in Dallas/Fort Worth, our team of 125+ professionals—including engineers, project managers, certified technicians, and skilled tradespeople—drives our consistent growth and reputation for excellence. With over 125 projects completed annually and operations in 30 states, we offer a collaborative, accountable work environment where innovation and client satisfaction are at the core of everything we do.
As a member of Compass Group, North America, we want you to be as great as you can be. We empower our associates to direct their own future, keeping them confident that we support them every step of the way. As a result, our associates embody greatness through their actions, natural passion for quality, and a can-do attitude. The opportunity for greatness is real at Quantum North America and throughout the Compass world.
Job Summary
We are seeking a detail-oriented Payroll Administrator to support weekly payroll processing and employee record maintenance in a fast-paced construction environment. This role is responsible for assisting with timesheet review and entry, payroll auditing, employee inquiries, payroll reporting, and administrative support related to payroll compliance and record keeping.
The ideal candidate is organized, dependable, and has strong analytical skills with the ability to handle sensitive information confidentially. Previous payroll or construction administration experience is a plus.
Responsibilities:
Payroll Support
- Assist in processing weekly payroll for multiple employee types, including traveling field employees as well as salaried staff.
- Enter and review employee timecards daily, checking job codes, labor hours and overtime.
- Audit timesheets for accuracy and follow up with employees and supervisors regarding missing or incorrect hours.
- Maintain payroll records and ensure proper documentation.
- Assist with payroll reconciliations and general ledger support.
- Support certified payroll reporting, fringe benefit tracking and prevailing wage documentation as needed.
- Respond to payroll-related inquiries promptly and professionally.
- Update employee payroll profiles, including tax withholding and direct deposit changes.
Employee Records & Communication
- Maintain accurate employee files and payroll documentation.
- Communicate with employees regarding corrections, deductions, and payroll policies.
- Assist with tracking new hires, terminations, rate changes, and status updates.
- Work closely with HR and project managers to resolve discrepancies.
Compliance & Reporting
- Ensure payroll processes follow company policies and federal, state, and local regulations.
- Support compliance with labor, wage, and certified payroll requirements (Davis-Bacon, DIR, LCPtracker, UTRACS).
- Assist with payroll reporting for management and audits.
Qualifications:
- 1- 2 years of payroll, accounting, or administrative experience preferred.
- Experience in construction or labor-intensive industry a plus.
- Working knowledge of payroll processes and timekeeping systems.
- Proficient in Microsoft Excel and data entry
- Strong analytical and problem-solving skills.
- Exceptional attention to detail and organization.
- Confidentiality and professionalism are a must.
- Ability to meet deadlines and manage multiple priorities.
- Excellent written and verbal communication skills.
- Bilingual (English/Spanish) strongly preferred but not required.
- A team player with a positive, can-do attitude who enjoys supporting others.
Apply to Quantum North America today!
Quantum North America is a member of Compass Group USA.
Click here to Learn More about the Compass Story
Associates at Quantum North America are offered many fantastic benefits.
- Medical
- Dental
- Vision
- Life Insurance/ AD
- Disability Insurance
- Retirement Plan
- Paid Time Off
- Holiday Time Off (varies by site/state)
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- Applications are accepted on an ongoing basis
- Paid Parental Leave
- Personal Leave
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.
https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_SSC.pdf
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.
Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/
Applications are accepted on an ongoing basis.
Quantum North America maintains a drug-free workplace.
Nearest Major Market: Fort Worth
Nearest Secondary Market: Dallas
Job Segment:
Payroll, Accounting, Administrative Assistant, Data Entry, Finance, Administrative
