FACILITIES COORDINATOR
Position Title: FACILITIES COORDINATOR
Shifts: Monday - Friday, 8 AM - 6 PM, occasional weekends
Salary: $55,000 - $60,000
Pay Grade: 11
Other Forms of Compensation: Bonus
ESFM is the corporate facilities management (FM) division of Compass Group USA, a Gold-level Corporate Sustaining Partner of the International Facility Management Association (IFMA), and a Platinum Corporate Member of the Association of Energy Engineers (AEE).
ESFM self-performs 80% of all FM services provided to clients. Our portfolio of solution categories includes Facilities Maintenance & Engineering, ESG Programming, Laboratory Support Services, Janitorial & Industrial Cleaning, Landscaping & Grounds Management, Workplace Solutions and Managed Services.
This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. ESFM’s clients include many household names from the life sciences, technology, oil & gas and manufacturing markets.
This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email MyReferral@compass-usa.com.
Job Summary
As a Facilities Coordinator II, you will provide excellent customer service in the management of facilities for our clients.
Essential Duties and Responsibilities:
Provide comprehensive administrative assistance to the Site Operations Team, including Workplace Services and Planning, Hard Services, Gaithersburg SHE (Safety, Health, and Environment), and Site Engagement etc.
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings.
Multi-task effectively in a fast-paced and ever-changing work environment
Prepare and edit correspondence, communications, presentations, and other documents.
Serve as a liaison between the site operations team and internal/external stakeholders.
Facilitate effective communication and coordination among team members and departments.
Organize and coordinate meetings, including preparing agendas and taking minutes.
Implement best practices and innovative solutions to enhance site operations support.
Provide administrative support to senior leadership and team, not limited to calendar management and meeting planning.
Onboard new site operations team members, ensuring all access requirements are met before the new hire’s (FTEs & OSPs) are met prior to their arrival.
Facilitate site orientation and tours ensuring new hires have a great experience.
Provide any additional tasks as assigned.
Skills Needed:
Excellent ability to prioritize tasks and manage multiple responsibilities efficiently.
Strong attention to detail and accuracy in documentation and reporting.
Exceptional verbal and written communication skills.
Ability to effectively communicate with team members, executives, and external stakeholders.
Ability to work collaboratively in a team-oriented environment.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong analytical and problem-solving abilities.
Excellent time management skills to handle competing priorities and meet deadlines.
Ability to adapt to changing priorities and manage stress in a fast-paced environment.
Strong focus on delivering high-quality service to internal and external customers.
Ability to address and resolve service-related issues promptly.
Willingness to take on new responsibilities and learn new skills.
Apply to ESFM Services today!
ESFM is a member of Compass Group USA
Click here to Learn More about the Compass Story
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.
Applications are accepted on an ongoing basis.
Eurest Services maintains a drug-free workplace.
Associates at ESFM are offered many fantastic benefits.
- Medical
- Dental
- Vision
- Life Insurance/ AD
- Disability Insurance
- Retirement Plan
- Paid Time Off
- Holiday Time Off (varies by site/state)
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- Paid Parental Leave
- Personal Leave
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.
Req ID:1454985
ESFM
Brandy Wilson
Job Segment:
Event Planning, Administrative Assistant, Hospitality, Administrative
