Accounts Payable - Toyota Center

Responsibilities

• Process vendor invoices accurately and ensure timely payment in compliance with company policies and payment terms.
• Create, maintain, and follow up on purchase orders and backorders.
• Reconcile vendor statements, research discrepancies, and verify pricing, quantities, and receiving documentation before payment.
• Communicate with vendors regarding invoices, payments, purchase orders, pricing, credits, returns, rebates, and account inquiries.
• Build productive relationships with vendors and internal departments.
• Resolve invoice, receiving, and purchasing discrepancies through effective problem-solving.
• Receive, inspect, and distribute deliveries; fulfill internal product requests as needed.
• Maintain accurate electronic and physical purchasing, accounting, and vendor records, including W-9s and certificates of insurance.
• Enter, update, and maintain purchasing and accounts payable data in BirchStreet or related systems.
• Prepare reports, spreadsheets, and other documentation using Microsoft Office.
• Support month-end closing activities related to purchasing and accounts payable.
• Collaborate with Finance, Warehouse, Operations, and other departments to ensure efficient purchasing and payment processes.
• Assist with inventory purchases and emergency sourcing when required.
• Ensure compliance with purchasing policies, internal controls, and audit requirements.
• Identify process improvement opportunities and perform other duties as assigned.
• Maintain confidentiality of financial and vendor information.

Qualifications

• Proficiency in Microsoft Office, particularly Excel.
• Strong mathematical aptitude, attention to detail, and organizational skills.
• Excellent time management, multitasking, written, and verbal communication abilities.
• Demonstrated problem-solving and critical-thinking skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Experience with BirchStreet or other procurement/ERP systems preferred.
• Ability to lift up to 50 pounds when receiving, organizing, or moving inventory and supplies