Concessions Administrative Assistant

Job Summary

Summary:  Support the concessions department with University of Wisconsin - Madison Athletics. You will work as part of a dynamic team to ensure accurate records, assist during events and interact with volunteers. 

Essential Duties and Responsibilities:

•  
  Assist with Smartsheet navigation and requirement tracking

  • Monitor and update volunteer requirements in Smartsheet 

  Communicate with subcontractors and temporary staff regarding outstanding requirements

  • Collect, track, and update required documentation to ensure Concessions Management has accurate and up-to-date information.

  Enter and track tips following events.

  Assist with the commission process

  • Support updates to the OneDrive commission tracking sheet.

  • Save individual commission reports and upload them to the appropriate OneDrive location.

  • Distribute completed commission reports to volunteer groups.

  Assist with event paperwork

  • Collect, organize, and file required event documentation.

  Support event check-in and operations

  • Assist with check-in for smaller events.

  • Escort Concessions staff and/or volunteers to their assigned locations as needed.

  • Assist with attendance tracking.

  Support NPO orientations and training

  • Assist with setup for NPO orientations.

  • Support NPO ServSafe classes, including greeting attendees and escorting them to the training room.

  Assist with NPO signage

  • Prepare and post NPO signage as needed for events, orientations, and training.

  Requirements:

  • Availability to work nights and weekends.
  • High computer literacy.
  • Excellent time managment and organizational skills.
  • Professional communication skills.
  • Experience with Smartsheets is preferred.