PURCHASING ADMINISTRATOR - Camp Randall Stadium

Job Summary

• Contributes to required daily reporting. 
• Prepare and process expense reports in Concur within appropriate timelines.
• Responsible for monitoring and tracking repair and maintenance needs via Smartsheet.
• Assist in overseeing tracking and tagging all equipment.
• Schedule repairs with appropriate vendors with approval from Director of Operations.
• Plan all quarterly hood cleanings.
• Schedule any Sani Maxi pick ups, chemical installation & Cintas visitations
• Contributes to completion of required department reports and assists in compiling information at month end closing.  
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing. 
• Contact vendors with any invoice questions. 
• Thoroughly and accurately uses applicable Levy systems.  
• Assist in preparation for events day prior to event day. 
• Plays an active role in data reconciliation on event days.
• Performs other duties as assigned. 
•  

• Flexible schedule availability during the weekdays and weekends of events. Must be able to work all home football games. 
• Fast pace of work which requires multi-tasking and ability to work under pressure. 
• Ability to use office equipment, including the computer system and scanner, for long periods of time. 
• Must have proficient computer skills. Microsoft Office, Smartsheet (preferred), BirchStreet (preferred) 
• Ability to talk and hear to conduct phone correspondence. 
• Be able to lift 50 pounds.  
• Clean driving record (preferred).
• Experience with facility and equipment maintenance (preferred).