FACILITIES PROJECT MANAGER - MAHWAH, NJ-

Job Summary

We are currently seeking a Facilities Project Manager in Mahwah, New Jersey. The Facilities Project Manager will lead and support capital and operational projects that directly impact areas under the Facilities team's responsibility, including site infrastructure, utilities, equipment moves and installations, electrical and mechanical systems, dust extraction, and related building systems.

Key Responsibilities:

• As a Facilities Project Manager, you are an integral part of the Facilities Engineering team. You will lead and support projects involving site infrastructure, utility systems, equipment relocations and installations, electrical distribution, mechanical systems, dust extraction, building modifications, and other facility assets that support safe and reliable operations.
• Your primary goal is to deliver assigned facilities projects safely, on time, within approved budget, and with minimal disruption to manufacturing and site operations. You will coordinate internal stakeholders, design professionals, contractors, vendors, and authorities having jurisdiction from initial concept and scope development through construction, commissioning, turnover, and closeout.
• For this position, we are looking for an experienced engineering or facilities project manager with a demonstrated record of executing projects in an active manufacturing, industrial, laboratory, or similarly regulated environment.

Additional Responsibilities include:

• Lead assigned facilities projects from concept through closeout, including scope definition, feasibility, estimates, funding requests, design, procurement, construction, commissioning, turnover, and lessons learned.
• Develop and maintain project charters, scopes of work, schedules, budgets, risk registers, procurement plans, change logs, and status reports.
• Manage projects affecting infrastructure and utility systems, including electrical, mechanical, HVAC, compressed air, water, drainage, dust extraction, and other building services.
• Plan and coordinate equipment moves, rigging, utility connections, shutdowns, installation, startup, and turnover in partnership with Operations, Engineering, Quality, EHS, and equipment owners.
• Create clear scopes of work and bid packages; support contractor and vendor selection; and manage external partners for safety, quality, schedule, cost, and contractual performance.
• Review drawings, specifications, submittals, quotations, and proposals for technical completeness, constructability, maintainability, and alignment with site standards.
• Coordinate permits, inspections, utility interruptions, lockout/tagout requirements, work-area controls, and other activities necessary for safe execution in an operating facility.
• Track commitments, forecasts, invoices, contingency, and changes; evaluate cost and schedule impacts and escalate material risks or decisions promptly.
• Develop phasing and mitigation plans that protect production, personnel, product, and critical utilities while minimizing operational downtime.
• Facilitate project meetings, document decisions and action items, communicate status to stakeholders and senior management, and drive timely issue resolution.
• Ensure complete project closeout, including commissioning records, training, as-built drawings, operation and maintenance manuals, warranties, spare-parts information, and transfer to Facilities maintenance teams.

Short Description

Qualifications:

• Bachelor’s degree in engineering, construction management, facilities management, or a related discipline required.
• 5+ years of related experience delivering facilities, infrastructure, utility, construction, or equipment-installation projects required.
• Demonstrated project management experience with responsibility for scope, schedule, budget, risk, contractors, and stakeholder communication required.
• Working knowledge of electrical, mechanical, HVAC, utility, dust extraction, and building infrastructure systems preferred.
• Experience planning construction activities, shutdowns, equipment moves, commissioning, and turnover in an active manufacturing or regulated environment preferred.
• Ability to interpret engineering drawings, specifications, proposals, schedules, estimates, and contractor submittals required.
• Proficiency with project scheduling, budgeting, and reporting tools; MS Project or MS Project Online experience preferred.
• Strong communication, organization, negotiation, and cross-functional leadership skills required.
• Formal project management training and PMP certification preferred.
• Manufacturing plant experienced preferred similar regulated environment will be ok