Conference Coordinator - Goldman Sachs NYC
Salary: $80,000 - $85,000 / year
Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us.
Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You’ll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role.
Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it’s a meaningful career.
Job Summary
The Conference Coordinator partners closely with firm executives and administrative teams to ensure the seamless planning and execution of meetings, conferences, and events across the firm’s New York and New Jersey locations.
Responsibilities
• Manage meeting room reservations through EMS, maximizing space utilization and resolving scheduling conflicts
• Coordinate all meeting and event logistics, including AV, catering, room setups, signage, materials distribution, and special requests
• Send booking confirmations and conduct 24- and 48-hour event reconfirmations to verify schedules, attendance, setup details, billing, and equipment needs
• Serve as the primary client contact before, during, and after events, ensuring timely communication and exceptional service
• Communicate event requirements to internal teams and external vendors to ensure smooth execution
• Prepare and distribute Event Resumes with detailed event information for all involved departments
• Participate in planning, pre-event, and post-event meetings to review logistics, operations, and client feedback
• Supervise conference aide staff during meetings and events
• Manage event billing approvals, monitor expenses, and reconcile final event costs
• Process meeting cancellations within EMS and apply cancellation policies as needed
• Partner with the Foodservice Director to coordinate standard and specialty catering events
• Inspect meeting rooms prior to events to ensure proper setup, equipment functionality, and readiness
• Welcome meeting hosts and respond promptly to last-minute requests or changes
• Handle incoming calls and emails regarding new bookings and event updates
• Conduct facility inspections, client tours, opening and closing walkthroughs, and operational reporting
• Provide reception coverage as needed
• Meet or exceed monthly, quarterly, and annual KPI goals
• Support additional operational responsibilities as assigned
Key Qualifications
• Strong organizational, multitasking, and problem-solving skills in a fast-paced environment
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office Suite, EMS, Social Tables, and office technology
• Ability to remain calm, professional, and detail-oriented under pressure
• Strong client service skills with the ability to maintain confidentiality and sound judgment
• Collaborative, dependable, and proactive team player committed to operational excellence
• 2–3 years of conference or event planning experience in a corporate or conference center environment
Apply to Rapport today!
Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA
Click here to Learn More about the Compass Story
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.
Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/
Applications are accepted on an ongoing basis.
Rapport maintains a drug-free workplace.
Associates in Rapport are offered many fantastic benefits.
- Medical
- Dental
- Vision
- Life Insurance/ AD
- Disability Insurance
- Retirement Plan
- Paid Time Off
- Holiday Time Off (varies by site/state)
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- Paid Parental Leave
- Personal Leave
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.
https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_FlikHospitality.pdf
Req ID: 1533340
Rapport a specialized division of FLIK Hospitality Group
Job Segment:
Event Planning, Food Service, Hospitality
