Staffing Coordinator

Job Summary

We are seeking a highly organized, detail-oriented Staffing Coordinator to join our team onsite at Levi’s Stadium. In this pivotal role, you will act as a primary liaison between supervisors, management, senior leadership, HR, and our valued non-profit partners to ensure the seamless execution of every event.

The ideal candidate thrives in a fast-paced environment and possesses exceptional communication skills to manage diverse stakeholders effectively. You will be responsible for balancing key administrative tasks with real-time staffing coordination to ensure successful event delivery.

Key Details:

Role Status: Part-time classification.

Schedule Flexibility: This position requires seasonal flexibility; hours will fluctuate between full-time status during the NFL season and reduced, part-time hours following the conclusion of the season.

Location: This is a strictly onsite position at Levi’s Stadium.

Key Responsibilities: 

Workforce Planning & Scheduling

• Create and manage event-based schedules for concessions team members to meet operational demands.
• Collaborate with management to forecast staffing needs based on event requirements and attendance.
• Manage call-offs and last-minute changes by reallocating staff or arranging replacements in real-time.
• Partner with Human Resources to efficiently onboard and schedule new hires.

Communication & Coordination

• Serve as the primary point of contact for team members regarding scheduling inquiries and conflict resolution.
• Promptly communicate shift updates and event expectations to the workforce.
• Coordinate with supervisors to track attendance and address tardiness or no-shows.

Compliance & Administration

• Maintain accurate records of hours worked, staff availability, and required certifications (e.g., Food Handling and CA Responsible Beverage Service).
• Ensure all scheduling practices comply with labor laws and company policies.
• Support payroll processes by verifying timesheets and maintaining scheduling systems.

Event Support

• Assist with onsite check-ins, credential distribution, and team member deployment.
• Provide real-time support to ensure all operational needs are met during stadium events.

Qualifications

• Proven experience in an administrative or coordination role within a fast-paced environment.
• Exceptional interpersonal skills with the ability to interact professionally at all organizational levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills and the ability to adapt to changing priorities.

Physical Requirements

• Ability to stand for long periods, walk, stoop, and move easily from sitting to standing.
• Ability to lift and move materials up to 50 pounds.
• Ability to work in extreme cold (coolers/warehouses) for significant portions of the workday.
• Mental and physical alertness to react effectively in emergency situations.